By now, you might have already figured out how to do this. Now comes the fun and easy part: naming your graph. You can choose to sort based on smallest to largest or largest to smallest, depending on your preference. To do this, highlight all of your data in the cells above your chart, click ‘Data,’ and select ‘Sort,’ as shown below. If you have more than two lines of data to adjust, you can also rearrange them in ascending or descending order. This time, click the up and down arrows, as shown below, to reverse the order of your data on the chart. To sort the data so the respondents’ answers appear in reverse order, right-click on your graph and click ‘Select Data’ to reveal the same options window you called up in Step 3 above. Here, you can decide if you want to display units located on the Axis Options tab, or if you want to change whether the Y axis shows percentages to 2 decimal places or to 0 decimal places. To change the type of measurement shown on the Y axis, click on the Y axis percentages in your chart to reveal the ‘Format Axis’ window. When you first make a graph in Excel, the size of your axis and legend labels might be a bit small, depending on the type of graph or chart you choose (bar, pie, line, etc.). Here, you can choose which layout you prefer for the chart title, axis titles, and legend. To change the layout of the labeling and legend, click on the bar graph, then click the ‘Chart Design’ tab. When you’re finished, click ‘OK’ at the bottom. If you want to switch what appears on the X and Y axis, right-click on the bar graph, click ‘Select Data,’ and click ‘Switch Row/Column.’ This will rearrange which axes carry which pieces of data in the list shown below. Choose the graph you wish from the dropdown window that appears. Then, go to the ‘Insert’ tab, and in the charts section, click the column icon. To make a bar graph, highlight the data and include the titles of the X and Y axis. The data I’m working with will look best in a bar graph, so let’s make that one. This includes column (or bar) graphs, line graphs, pie graphs, scatter plot, and more. In Excel, you have plenty of choices for charts and graphs to create. Choose one of nine graph and chart options to create.You might have exported the data from elsewhere, like a piece of marketing software or a survey tool. Change the Y axis measurement options, if desired.įirst, you need to input your data into Excel.Change the size of your chart’s legend and axis labels.Switch the data on each axis, if necessary.Highlight your data and ‘Insert’ your desired graph.Choose one of nine graph and chart options to make.The data will be formatted as a table in the style you chose. If your table has headers, check the box next to My table has headers.If necessary, change the range by selecting a new range of cells directly on your spreadsheet.The cells will appear selected in the spreadsheet, and the range will appear in the dialog box. A dialog box will appear, confirming the range of cells you have selected for your table.A list of predefined table styles will appear.Click the Format as Table command in the Styles group on the Home tab.In this example, an invoice, we’ll format the cells containing the column headers and order details. Select the cells you want to format as a table.To use tables effectively, you’ll need to know how to format information as a table, modify tables, and apply table styles. Just like regular formatting, tables can help to organize your content and make it easier for you locate the information you need. Use color or formatting to draw the viewer to specific values (cells) in your table.Text can be aligned left, but you might prefer to center it for readability. Numbers should be aligned to the right, because it makes easier to compare.Use a subtle fill color to help the reader scan your table.If you show aggregated values, visually separate them from the rest of the data.If you want to display ratios, they should appear after the value they represent. Information should have a clear sequence (e.g.Arrange your data into groups whenever it applies.Always include the source(s) of your data.Consider removing grid lines to increase readability.Try to avoid merging cells and nesting tables, unless it makes your data easier to read.It makes your information easier to navigate. Make your table as simple as possible, and stay data-focused.Ask yourself how your table will be used and define your audience.(iii) On the Create tab, in the Tables group, click Table.Ī new table is inserted in the database and the table opens in Datasheet view.īest Practices for Creating Reporting Tables (ii) In the Open dialog box, select the database that you want to open, and then click Open.
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